Aspect EHS

Why Switch From Spreadsheets To an EHS Solution?

Spreadsheets are compelling and flexible indeed, but they were never designed to be used as a database or a workflow system. The use of spreadsheets to manage environmental requirements can result in many issues. It will be the same as financial departments utilizing accounting software or distributing and manufacturing businesses utilizing a particular enterprise resource planning system.

A comprehensive environmental data management system is a tool that enables organizations to collect, store, and share environmental data in one place. This system can store and access data from various devices. This system is beneficial for minimizing the risk of data errors and improving the consistency of the data for final analysis and reporting.

In line with the technology, it is advisable to use reliable EHS software to organize, manage, and monitor data, which is significant for environmental compliance requirements and reporting.

Why Should You Not Rely On Using Just Spreadsheet?

Spreadsheets are typically used to keep businesses running smoothly. However, they are not always helpful when addressing the many issues related to EHS, especially when it comes to complying with environmental requirements.

It’s true that spreadsheets are a single-dimensional tracking system for multi-dimensional issues. Quality, regulatory compliance, sustainability come together but are usually isolated into different tracking systems without complex software.

With the use of a more sophisticated EHS software, you can easily establish baselines, analyze reports, and integrate various aspects of Environment, health, and safety, as well as sustainability.

What Are The Risks Of Relying On Spreadsheets?

Below are a few points why you should reduce spreadsheet or consider switching from excel to an automated software system:

  • Automated Reporting. It is also critical that you have professional reports that can maintain and report on your key performance indicators. Having reports built-in to your environmental data management system simplifies the work of keeping track of the important data, significant for environmental compliance and reporting.
  • Environmental Permits. The conditions that permit contain determine the monitoring requirements an environmental department should comply with. The conditions of permits detail the actions required to be taken to form the goals of the management plan. Also, conditions should be linked to the management, which the spreadsheet is not capable of doing.
  • Planning. An environmental data management system is a tool that enables organizations to manage and collect data related to various aspects of their operations. Spreadsheets are often complex to use and require a lot of functionality to manage. This can create a lot of data entry errors and require a lot of time to discover them.
  • Visualization. Spreadsheets can easily create graphical representations of your environmental data, but they are typically not powerful enough to provide a truly compelling visual presentation. Especially in environmental compliance reporting, if your data is in a variety of formats, such as charts and tables, then a dedicated data system will allow you to create an interactive and visual environment.
  • Validation. An environmental data management system will collect and validate the data collected from various sources and will notify its users when a potential issue occurs. So, this eliminates the need for manual work. If you do this task manually on the spreadsheet, it will be very time-consuming with possible human errors. 

Why You Should Use An EHS Software?

Since EHS Software is cloud-based, your business information is safe and secure. With EHS Software, all your business’ data is not stored in a single location. As a result, you can easily control and manage employees’ access to the data.

Reducing the use of spreadsheets or switching from excel to EHS software, can help businesses save time. Instead of having to enter Excel formulas and manually enter data, you can use EHS software to analyze and visualize your business’ data in real-time. So, managing environmental requirements and making reports can be a lot easier aside from day-to-day monitoring and organizing data.

In today’s growing need to organize and manage a large volume of data, every business needs an automated solution, which is more reliable than what we’re used to. With a dedicated software development company, you can easily manage and address environmental, health, and safety issues, regardless of the nature and size of your business.

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Aspect EHS

Advantages Of Cloud-based EHS Software

If you’re planning to adopt EHS software within your business, you probably heard about the term cloud-based software. With all the hype around the cloud, you may be confused about what cloud-based EHS software is and what are benefits you can get from it.

In fact, cloud-based services deliver a more reliable and secure environment for your organization. They can help streamline your operations and provide better support.

Cloud-based EHS software is a type of software that works seamlessly over the Internet. Also, it gives you access to all of its features and data through a web browser. The best examples of cloud-based software you may be familiar with include dropbox, google docs, and Microsoft 365.

What Are The Key Advantages Of Using Cloud-based EHS Software?

Before cloud-based services, implementing software development was typically time-consuming and expensive. You need to host the software on your own servers and computers. You paid for the license for each user and then installed it on all of your business’ machines. But, with cloud software, you only need an internet connection to work seamlessly. It’s also cheaper to use as your business grows.

So. to better understand why smart businesses utilize cloud-based EHS software, let me provide you with its key advantages below:

Lower Cost

One big advantage of using cloud-based EHS software is that it eliminates the expense of buying hardware, running a lab space, and hiring IT staff. It also eliminates the need for updates and security patches.

Less Stress On IT

Aside from cost efficiency, it puts less burden on the IT department, and the good thing is you can have access to software that is always available and updated.

Data Access and Accuracy

Another main advantage of using cloud-based EHS software is its ability to give users across an organization the same access to all of their data at any time. Using cloud-based solutions, you can easily capture and manage data from anywhere.

Automatic Software Integration

Cloud software automatically integrates various software applications. This saves businesses the time and effort of manually integrating their various software applications. You can easily customize the software, which allows you to select the services that suit your requirements.


With cloud-based EHS software, you can scale up as your company grows. You can do so even without worrying about overrunning your system.

Improved Collaboration and Communication

A cloud-based EHS software has been proven to increase the collaboration between various communities, teams, and workers who have access to the same data. One advantage of using cloud software includes reducing communication barriers and better collaboration among team members. It also helps streamline processes and increase productivity.

Overall, the main reason why cloud-based software is so popular is that they are typically built-in and up-to-date. This only means that as a user, you don’t have to worry about keeping up with the latest updates and hardware issues. Also, it lessens the need for IT support. Other benefits include:

  • Business continuity
  • Scalability and performance
  • Environmentally friendly
  • Data security
  • Mobility

So, when it comes to managing the Environment, Health, and Safety within your business or organization, maybe it’s time to consider adopting a reliable cloud-based EHS software for all the processes. With all the advantages in front of your eyes, cloud software can be the best solution to any EHS-involved activities, improving the overall management within your business.

After learning about the various advantages of cloud-based EHS software, you might be interested in learning more about the various solutions that are available. Disruptive Advantage (DA) is a software development company helping companies to manage health and safety issues. DA offers the best cloud-based EHS management solutions to help any business save time, reduce risk, and prevent unwanted circumstances.

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Aspect EHS

What Is EHS and How Important It Is?

EHS Software or Environment, Health, and Safety Software is a tool that enables organizations to manage their safety initiatives through a unified system. This software is commonly used in various industries, including construction, mining, manufacturing, energy, pharmaceutical, and utilities.

What Does EHS Software Do?

EHS Software collects all of the data, tasks, and documents in a centralized database. Also, it may pull in data from other systems such as financial, CEMs, and production data. Most importantly, you can be more advanced by using mobile devices to obtain crucial information at the data source.

The software then collects all of this data and displays it in powerful dashboards. It lets you easily share all of this information with your employees. Aside from keeping track of all your data, the EHS Software can also automate many administrative tasks, such as following up on assigned tasks and performing preventive actions. So, with the built-in intelligence, you can focus on more critical tasks and make better decisions.

What Are The Benefits Of Applying EHS Software?

In fact, EHS Software provides several advantages not just for employees but also for the entire business or organization, ranging from reducing costs to improving productivity and overall business performance.

In addition, here are five significant benefits Of EHS Software

  1. Streamlined Reports. With the use of EHS Software, the ability to create reports and manage complex data in minutes is beneficial for organizations.
  2. Leveraging System Intelligence. EHS Software creates a layer of intelligence to the data, which is impossible with spreadsheets. It can also alert you when certain conditions are breached and assign corrective actions when needed. Overall, this software aids in boosting business performance.
  3. Standardized and Centralized Operations. EHS Software makes it straightforward to collaborate and get the job done efficiently by organizing and automating your tasks in one place. By standardizing how data is collected and managed, you’ll save time, and you’ll reduce the chances of non-compliance.
  4. Proactive Management. By adopting EHS Software, it helps to capture meaningful and updated data. Results can be quickly analyzed to identify trends and issues, allowing to make informed and accurate decisions.
  5. Increasing Visibility. EHS Software offers powerful dashboards that enable business executives, managers, or leaders to see their position at all times. With automatic notifications and alerts, employees can be informed about the key metrics from anywhere in real-time.

Why Does Your Business Need EHS Software?

As a safety professional, you are held accountable for the protection of the people working in your facilities and surroundings. Unfortunately, there are many factors that can prevent effective productivity. With the increasing number of regulations and requirements, it is time to replace your existing paper-based systems.

A modern EHS Software solution can help you meet the requirements of today’s regulations and ensure a safe and secure work environment.

An EHS Software solution can help you gain a 360-degree view of all your work activities, which can help improve processes and minimize risk. The advantages of an EHS software solution include its ability to collect and analyze data, making it easier to share and monitor critical information. Ultimately, it delivers innovative sustainability and business operational excellence.

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